METHACTON SCHOOL DISTRICT

INVITATION TO SUBMIT PROPOSALS

 

Methacton School District hereby invites the submission of sealed proposals for:

 

ATHLETIC TRAINING AND PHYSICIAN SERVICES

 

Beginning in the 2024-2025 school year for a three (3) year term.  The proposals will be received at the Farina Education Center, 1001 Kriebel Mill Rd., Eagleville, PA 19403 until 1:00pm on June 19th, 2024, at which time they will be publicly opened and read aloud.   

 

Specifications and other information may be obtained on/or after June 8^th, 2024 at Methacton High School, East Wing Athletics’ office between 9:00 am and 3:00 pm Monday through Friday.  Please contact John Smink via phone at 610-489-5039 or via email at jsmink@methacton.org for additional information.

 

 

John Smink

Director of Athletics and Activities

Methacton School District

 

 

METHACTON SCHOOL DISTRICT

ATHLETIC TRAINER SERVICES

INSTRUCTIONS TO PROPOSERS

ISSUED:  June 8^th, 2024

 

1. Definitions

 

1. 1. “Addendum” means written documents issued by the board prior to the date and time in Article II which modify these Instructions to Proposers by additions, deletions, clarifications or corrections.

 

1. 2. “Proposal” means a submission by a Proposer to provide services that conform to the Proposal Documents.

 

1. 3. “Proposal Documents” means the Invitation to Submit Proposals and these Instructions to Proposers, all exhibits and attached hereto, and any Addendum.

 

1. 4. “Proposal Price” means price, as shown on Exhibit A, at which the Proposer offers to perform the work described in the Proposal Documents.

 

1. 5. “Proposer” means the person or entity who submits a Proposal.

 

1. 6. “Board” means the Methacton School District Board of Education.

 

1. 7. “Contractor” means the Proposer who is selected by the Board to provide the Athletic Trainer Services and executes the contract.

 

1. 8. “Invitation to Submit Proposals” means the published notice of the acceptance of Proposals.

 

Unless otherwise defined, these definitions shall apply to the Proposal Documents and the Contract.

 

2. Proposal Instructions

 

1. Proposals shall be received from Proposers for the furnishing of all services necessary to perform the Athletic Trainer and Physician Services described in Article IV.

 

2. When executed and submitted by Proposer, the Proposer acknowledges it has full knowledge of and agrees with the general specifications, conditions and requirements of the Proposal Documents.

 

3. Proposals must be mailed or delivered to the Farina Education Center, 1001 Kriebel Mill Rd., Eagleville, PA 19403.

 

4. The Proposer must submit its Proposal in a sealed envelope marked with the Proposer’s name and address in the upper left hand corner.  The sealed envelope is to be plainly marked in the lower left hand corner with the name of Proposal, and the opening date and time. 

 

5. Proposals shall be submitted no later than June 19^th, at the Farina Education Center, 1001 Kriebel Mill Rd., Eagleville, PA 19403.  Proposals received later than that date and time will not be considered and will be returned unopened. Amendments to or withdrawals of Proposals received later than that date and time will not be considered.  Proposed prices shall be held for a period of sixty (60) days from the opening of the Proposals.

 

6. The Proposer shall submit 1 electronic copy and 1 hard copy of the Proposal. Electronic copy should be emailed to: jsmink@methacton.org

 

7. The Contractor shall comply with the rules, laws, regulations and policies of federal, state and local governments.  It shall be the responsibility of the Contractor to ensure that all personnel employed are familiar with all of the aforesaid laws, rules, regulations and policies as well as the contents of any manual or other rules, regulations and policies which the Board might publish.

 

8. The Board reserves the right to waive technical defects in Proposals, to reject any and all Proposals, in whole or in part, and to make such awards, in whole or in part, including accepting a Proposal or a part of the Proposal, although not the low Proposal, that in its judgment will be in the best interest of the Board.

 

9. Each Proposer is responsible for making sure it gets the information it needs to make a responsible Proposal that allows it to execute the Contract if it is awarded the Contract.  Information request are to be made in writing to Mr. John Smink, Athletic Director, jsmink@methacton.org.  A written request does not in any way diminish a Proposer’s responsibility to get the information it needs to make a Proposal.

 

10. Any modification to the Proposal Documents will be made by Addendum.  Any Addendum will be mailed to all persons that have requested these Instructions to Proposers and provided its name and mailing address to the Board.  Each Proposer shall confirm prior to submitting its Proposal that it has received all Addendum.

 

3. Proposal Requirements

 

1. The Proposal shall be submitted with all of the information described in this Article III.

 

2. There is no proposal guaranty requirement.

 

3. Each Proposer must fill out the “Proposal Form” in the form of Exhibit A.

 

4. All Proposers must read and fill out the reference check form attached as Exhibit B (“Reference Check”).  The Board is requesting at least three (3) references for athletic trainer and/or physician services performed for another board of education of a town.  The Proposer, by submitting a Proposal, hereby authorizes the Board or its authorized agent to contact such references listed on the Reference Check without obtaining other consent from the Proposer.  Such Reference Check is incorporated into and made part of the Proposal.

 

5. All Proposers shall show their Proposals in evidence to the Board of satisfactory financial responsibility, experience and organization to perform the Contract throughout the term of the Contract.

 

6. Each proposer shall provide to the Board a list of personnel expected to perform services under the Contract and their resumes.  Each Proposer shall describe the experience of such personnel with Athletic Trainer and Physician Services.   The successful Proposer shall, prior to the execution of this Contract, provide the name of the person who will primarily provide services under the Contract and any anticipated substitute certified athletic trainers and physicians (who must meet all of the same requirements as the primary certified athletic trainer and physician).

 

4. Scope of Work

 

1. Head Athletic Trainer coverage includes:

 

• Collection of athletic registration and physical forms
• Clearance and documentation of athletic eligibility 
• Summer camp and preseason practices for fall high school athletic teams
• All home athletic events and practices for all high school team
• Home or away post season practices and contests involving MHS Teams
• Post season events using MHS as a neutral host site (see Coverage Considerations)
• All away varsity football games
• Assist football team doctor at home football games
• Complete and file injury reports for any student treated
• Contact/follow up with parent(s), guardian(s) and coach regarding injuries
• Schedule and administer ImPACT tests
• Stock, distribute and collect team medical kits, radios, and coolers.
• Keep inventory of all athletic training supplies (tape, ice bags, etc.)
• Assist Athletic Secretary or Athletic Director with purchasing of training supplies.
• Coordinate coverage for athletic events and practices with assistant trainers
• Assist with offseason workouts when necessary. 

 

 

2. Assistant Athletic Trainers (2) Coverage Includes:

 

• Preseason practices for all fall high school athletics teams
• Assist with coverage of all home HS athletic events and practices
• Assist with coverage of all home events and practices for Arcola Intermediate School.
• Assist Head Athletic Trainer with off-site high school (Varsity, JV, Freshman) events as needed
• Complete and file injury reports for any student treated
• Contact/follow up with parent(s), guardian(s) and coach regarding injuries
• Schedule and administer ImPACT tests
• Stock, distribute and collect team medical kits, radios and coolers.
• Keep inventory of all athletic training supplies (tape, ice bags, etc.).
• Assist Athletic Secretary or Athletic Director with purchasing of training supplies.

 

3. Physician Coverage Includes:

 

• All home varsity football games

 

 

4. Coverage Considerations

 

• Two weeks high school summer camp (8:00am-8:00pm) PIAA starting date or proposed three-day heat acclimatization period.
• After school practices anytime between 2:00PM-8:00PM
• Saturday and Holiday practices (8:00AM-12:00PM)
• Fall/Winter/Spring Athletic Seasons
• Middle School: after school events.  No weekends or holidays
• High School: after school events, evenings, Saturdays and holidays
• Coverage of all home contests
• PIAA, District 1 and or PAC-10 are responsible for compensating trainer for athletic events hosted by Methacton and when a Methacton team is not participating.

 

5. Other Considerations

 

• Vendor/Provider to guarantee coverage of all home athletic events
• Vendor/Provider responsible for costs of trainer benefits, continuing education, certification and malpractice fees.
• Vendor/Provider responsible for providing Pennsylvania certified, licensed and insured trainers
• Trainers must possess current Act 34, Act 114 and Act 151 clearances.
• Training rooms are location in Methacton High School and at Arcola Intermediate School
• Access and use of radios and golf carts/gators provided by Methacton School District